Project Secretary - Si Racha

Job Description · Remarkable people, trusted by clients to design and advance the world. · Wood is currently recruiting for a Project Secretary to join our team for a large-scale challenging construction project. We are looking for individuals with expertise and experience who ar ...

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Job Description

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Project Secretary to join our team for a large-scale challenging construction project.

We are looking for individuals with expertise and experience who are ready to take on new challenges and assist us achieve excellence in schedule, safety, and quality.

Wood is one of the world's leading engineering, procurement, construction and project management companies. We aim to deliver safe and sustainable projects and services for our clients in different fields.

This job offers an exciting and technically advanced approach to value added quality control on a wide range of EPCm projects.

Responsibilities

What makes you remarkable?

Onboarding & Identity Management:
Coordinate and execute LDAP onboarding processes between Google External Workforce (xWF) and Managed Service Provider (MSP) Team via SAP
Fieldglass. Facilitate Partner Domain Account requests for Owner Furnished Equipment (OFE) Vendors

System Maintenance:
Maintain LDAP onboarding data integrity to ensure continuous system access, including managing email account renewals in alignment with contract end dates

Technical Troubleshooting:
Liaise with the xWF team to resolve Google Email system issues, such as modifying Job Function Groups and access permissions Site Office Facilities Management

Meeting Room Coordination:
Oversee meeting room bookings. Collaborate with the General Contractor (GC) to resolve any facility or scheduling issues


IT :

Infrastructure Support:
Partner with the GC team to troubleshoot and resolve issues regarding internet connectivity and printing services

Catering / Hospitality:
Coordinate with the GC team to manage daily lunch arrangements, beverages, and snacks for staff

Logistics & Parking:
Manage staff parking allocations and requirements in coordination with the GC team

Visitor Management:
Act as the primary point of contact for welcoming and accommodating office visitors

Workplace Readiness:
Ensure all workstations and necessary office equipment are prepared and functional for employees

Office Safety:
Collaborate with the GC team to monitor and maintain workplace safety standards and security protocols

Policy Implementation:
Facilitate the communication and implementation of Google corporate policies within the site office

Project Administration:
Process and seek approval for various project expenses, including Team Building events, Safety PPE, and Business Travel

IT Asset Procurement:
Coordinate with the IT department for the requisition and setup of computer hardware and peripherals

Weekly Timesheet :
Allocate all employee timesheet, leave application approval
Submit to project manager for approval before delivery to Wood head office

Qualifications

Bachelor's Degree or equivalent in any related field
Exposure in project management is an advantage
Min 3 years experience in Oil & Gas/Petrochemical industry preferred
Proficient in MS Office
Good communication & interpersonal skills
Highly motivated, well organized, resourceful and proactive
Possess good interpersonal skills with sound written and oral communication skills
Flexible approach and able to work under pressure with a can-do attitude and a desire to win

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets.

We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce.

All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.