- Prepare work plan for administrative team.
- Coordinate and supervise administrative support staff in the Regional Office.
- Coordinate and supervise shipments and customs clearance arrangements.
- Coordinate and supervise travel arrangements.
- Coordinate and supervise relocation arrangements and other office related agreements/contracts.
- Coordinate and facilitate the organization of conferences, workshops, and retreats.
- Oversee protocol matters, registration of staff, coordination with local authorities on space and other administrative matters.
- Manage and improve filing system ensuring safekeeping of confidential materials.
- Manage office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution.
- Coordinate assets management in the office, prepare and submit periodic inventory reports, coordinate physical verification of inventory items.
- Provide substantive inputs to the preparation of procurement plans for the office and contribute to monitoring their implementation.
- Generate procurement related reports.
- Research and draft responses to enquiries.
- Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services.
- Organize and manage procurement activities and processes, including preparation and conduct of Request for Quotations, Invitations to Bid or Requests for Proposals, the opening and evaluation of tenders as well as Mini Bids/Call of Orders and micro purchasing processes.
- Coordinate contract negotiations, prepare request for award of contract for the review and approval of relevant authorities, as required.
- Coordinate and supervise the preparation of Purchase Orders (POs) and contracts in and outside UNW ERP system; ensure accuracy of POs.
- Review of procurement processes conducted by the unit; submissions to the correspondent PRC-Procurement Review Committee.
- Administer and establish Long Term Agreements (LTAs) with UN Joint Teams.
- Represent ROAP in the working groups of the OMT-Operations Management Teams (Regional and Local).
- Create and upload vacancy announcements and organize interview panels for individual consultancies of the operations area.
- Assume overall responsibility for attendance and leave management monitoring of the personnel of the operations area in ROAP.
- Provide support in personnel administration for international and national staff as appropriate (e.g. renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances; administration of home leave entitlements).
- Prepare staffing/personnel related reports.
- Research and draft responses to enquiries for clearance by the Operations Manager.
- Organize trainings for the operations/ projects staff on administrative related matters.
- Compile lessons learnt and best practices in administration, procurement, and human resources.
- Brief staff members on general administrative matters; provide advice and administration support.
- Completion of secondary education is required.
- Bachelor's degree in business administration or related fields is an asset.
- At least 7 years of progressively responsible experience in administration, procurement, or logistic support service.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
- Experience in the use of the ERP Quantum is an asset.
- Fluency in English is required.
-
Associate Administrative Officer
1 สัปดาห์ที่แล้ว
United Nations ESCAP กรุงเทพมหานคร, ประเทศไทย-Job Code Title: · ASSOCIATE ADMINISTRATIVE OFFICER · Department/ Office: · Office for the Coordination of Humanitarian Affairs · Duty Station: · BANGKOK · Posting Period: · 2 May May 2024 · Job Opening number: · 24-ADM-OCHA R-BANGKOK (N) · Staffing Exercise ID: · N/A · - United ...
-
Senior Associate, Database Administration
3 วันที่แล้ว
Kyndryl กรุงเทพมหานคร, ประเทศไทยWho We Are · At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inc ...
-
Administrative Associate, Epic Thailand
1 สัปดาห์ที่แล้ว
FHI 360 กรุงเทพมหานคร, ประเทศไทยPROJECT DESCRIPTION: · EpiC is a USAID-funded project managed by FHI 360 aimed at accelerating the Thai HIV/AIDS response to recruit, reach, test, treat and retain populations in HIV prevention, care, and treatment services. The project will focus primarily on MSM and transgender ...
-
Senior Associate Ii, Systems Administration
11 ชั่วโมงที่แล้ว
Kyndryl (Thailand) Company Limited กรุงเทพมหานคร, ประเทศไทย**Why Kyndryl** · Kyndryl is a market leader that thinks and acts like a start-up. We design, build, manage, and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? · We are always moving forward - always pushing ourselve ...
-
Administrative Associate
1 สัปดาห์ที่แล้ว
United Nations Development Programme Bangkok, ประเทศไทย· Job Description · Description · –> · UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and me ...
-
Graduate Trainee
1 สัปดาห์ที่แล้ว
Abbott Laboratories กรุงเทพมหานคร, ประเทศไทยMAIN PURPOSE OF ROLE · Performs entry-level professional business support/administrative work, gradually increasing in level of difficulty and responsibility as on-the-job/formal training is received. · **MAIN RESPONSIBILITIES**: · - Performs a variety of entry-level duties and a ...
-
Graduated Trainee Ma
1 สัปดาห์ที่แล้ว
Abbott Laboratories กรุงเทพมหานคร, ประเทศไทย**MAIN RESPONSIBILITIES**: · - Performs a variety of entry-level duties and assists higher-level personnel in research and analysis related to areas such as administrative regulations, policies, processes, procedures, systems, methods, reports, and forms, while learning the funda ...
-
Graduate Trainee
11 ชั่วโมงที่แล้ว
Abbott Laboratories กรุงเทพมหานคร, ประเทศไทย**MAIN PURPOSE OF ROLE** · Performs entry-level professional business support/administrative work, gradually increasing in level of difficulty and responsibility as on-the-job/formal training is received. · **MAIN RESPONSIBILITIES** · - Performs a variety of entry-level duties an ...
-
Administrative Assistant Ii
1 สัปดาห์ที่แล้ว
Ecolab กรุงเทพมหานคร, ประเทศไทยJoin Ecolab's sales team as an **Administrative Assistant** in the XXX, XX market. Within our industry leading Institutional division, this office management opportunity will play a key role in supporting two corporate account managers. This position is responsible for managing a ...
-
People Associate
1 สัปดาห์ที่แล้ว
Criterion Asia Recruitment (Thailand) Co., Ltd. กรุงเทพมหานคร, ประเทศไทย**Title**: People Associate · Are you passionate about supporting the success of employees and contributing to a positive work environment? We are seeking a dedicated and motivated individual to join our team as a People Associate. As a People Associate, you will have the opportu ...
-
Programme Associate
2 วันที่แล้ว
United Nations Development Programme (UNDP) กรุงเทพมหานคร, ประเทศไทย**LOCATION**: · Bangkok, THAILAND · **TYPE OF CONTRACT**: · Service Contract · **STARTING DATE**: · 01-Apr-2024 · **APPLICATION DEADLINE**: · 07-Feb-24 (Midnight New York, USA) · **POST LEVEL**: · SC-6 · **DURATION OF INITIAL CONTRACT**: · 1 year · **TIME LEFT**: · 14d 20h 54m · ...
-
IT Cloud Infrastructure
1 สัปดาห์ที่แล้ว
Optima Search Recruitment Co. Ltd. กรุงเทพมหานคร, ประเทศไทยLocation near BTS Onnut, Bangkok · - Salary up to 120K Baht · - Hybrid working · IT Cloud Infrastructure Specialist · Budget: 80, ,000 THB · You will be responsible for designing, deploying, and maintaining the cloud infrastructure that supports an · organization's business opera ...
-
IT Cloud Infrastructure
1 สัปดาห์ที่แล้ว
Optima Search Recruitment Co. Ltd. กรุงเทพมหานคร, ประเทศไทยLocation near BTS Onnut, Bangkok, Hybrid working · - Salary up to 110K Baht. · - For Thai people only. · IT Cloud Infrastructure Specialist · Budget: 80, ,000 THB · You will be responsible for designing, deploying, and maintaining the cloud infrastructure that supports an · organ ...
-
HR and Office Manager
1 สัปดาห์ที่แล้ว
บริษัท เกทเวย์ เฮลท์แคร์ จำกัด กรุงเทพมหานคร, ประเทศไทยยา/เภสัชกรรม · 10/02/2023 · - คุณสมบัติพื้นฐาน · - งานประจํา ปี- กรุงเทพมหานคร- ปริญญาตรีหรือสูงกว่า- 50, ,000 บาท/เดือน- หน้าที่และความรับผิดชอบ · - Performing HR tasks such as recruitment, preparing contracts, induction training, keeping personnel records, performance reviews, ...
-
HR and Office Manager
3 วันที่แล้ว
บริษัท เกทเวย์ เฮลท์แคร์ จำกัด กรุงเทพมหานคร, ประเทศไทยยา/เภสัชกรรม · เมื่อวานนี้ · - คุณสมบัติพื้นฐาน · - งานประจํา ปี- กรุงเทพมหานคร- ปริญญาตรีหรือสูงกว่า- 50, ,000 บาท/เดือน- หน้าที่และความรับผิดชอบ · - Performing HR tasks such as recruitment, preparing contracts, induction training, keeping personnel records, performance reviews, ...
-
Facilities Co-ordinator
1 สัปดาห์ที่แล้ว
Adecco กรุงเทพมหานคร, ประเทศไทยสถานที่ทํางาน · - Bangkok · - ประเภทของงาน · - พนักงานประจํา · - เงินเดือน · - 50,000-60,000 ฿ · - หมวดหมู่งาน · - งานธุรการ · - อุตสาหกรรม · - ธุรกิจด้านการบริหารจัดการอาคารสถานที่ · - หมายเลขตําแหน่งงาน · - JN · **เกี่ยวกับบริษัท**: · The client is the global facilities manage ...
-
Fund Accounting Intmd Analyst
1 สัปดาห์ที่แล้ว
Citi กรุงเทพมหานคร, ประเทศไทยThe Fund Accounting Intermediate Analyst is an intermediate level position responsible for participating in a variety of fund valuation activities in coordination with the Operations - Transaction Services team. The overall objective of this role is to assist in the calculation o ...
-
Coordinator, Distribution Administration
1 สัปดาห์ที่แล้ว
Sony Pictures Entertainment, Inc. กรุงเทพมหานคร, ประเทศไทยAt Sony Pictures, the theatrical distribution team in Bangkok is the engine that drives the Thai moviegoers reach of our movies in cinemas. We're seeking a qualified admin coordinator who can help keep this engine running with their own sales skills. We are seeking a meticulous a ...
-
IT ERP Administrator
1 สัปดาห์ที่แล้ว
JAC Recruitment กรุงเทพมหานคร, ประเทศไทยJob title: · - IT ERP Administrator- Location: · - Bangkok- Specialisation: · - Education & Training- Salary: · - THB 60, ,000 (Monthly)- Reference: · - PR/ Contact details: · - Thanawat Charoonmethee- Job published: · - August 29, :08**Highlight**: · - Good welfare and benefits. ...
-
Database Administrator
1 สัปดาห์ที่แล้ว
บริษัท ซิกน่า ประกันภัย จำกัด (มหาชน) กรุงเทพมหานคร, ประเทศไทยประกันภัย · วันนี้ · - คุณสมบัติพื้นฐาน · - งานตามสัญญาจ้าง รายเดือน/รายปี ปี- กรุงเทพมหานคร, นนทบุรี- ปริญญาตรี- ขึ้นอยู่กับคุณสมบัติและประสบการณ์- หน้าที่และความรับผิดชอบ · **Job Purpose**:Database Administrator is responsible for the day-to-day operations of Cigna Thailand Inf ...
Administrative Associate - Bangkok, ประเทศไทย - United Nations Development Programme
คำอธิบาย
Job Description
Description
–>
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Through the Regional Office for Asia and the Pacific (ROAP) in Bangkok and a number of country and multi-country offices as well as NRAs-Non-Residency Agency offices (formerly denominated programme presences) across the region, UN Women builds on a long history of support to governments, civil society, and other actors to promote gender equality and empower all women and girls. We stand behind women's equal participation in all aspects of life, focusing on five priority areas: addressing gender perspectives in intergovernmental processes; women's political participation and leadership; enhancing women's economic empowerment; ending violence against women and girls; and promoting women's participation in peace and security and humanitarian action.
Reporting to Regional Procurement and Administrative Specialist, the Administrative Associate supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality, and results-oriented approach. The Administrative Associate works in close collaboration with the Operations, Programme, and projects staff team to ensure consistent service delivery and to resolve complex administration related issues and information delivery.
Duties and Responsibilities
Prove general administration and operations support to the Regional Office and compliance with UN Women rules, regulations, policies, and strategies.
Coordinate and organize assets management and procurement processes:
Coordinate and organize administrative services related to Human Resources and Security:
Provide administrative support to knowledge building and knowledge sharing:
Required Skills and Experience:
Education and certification:
Experience:
Language Requirements:
Source:
Recommend your friend
–>
Experience:
To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.